Manage Your Time or It Will Manage You
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Accept – you will never be able to do everything you want… because there is just too much to do.
Purpose – the driving force behind managing your time is to accomplish your ultimate goal/s.
FOUR SKILLS required to use your time wisely
Analysis, Planning, Delegation, Self management
THE PROCESS for success
What to do
Spend your time doing what is key to the success of your business
Work on tasks that can only be done effectively by you. (4 “D’s” — Do it…. Delegate it….Defer it….or Dump it)
When to do
Plan your time/ organise your work schedule so that you are never working the issues that fall into the two “Not Important” categories.
How to do (organize)
Create a “template” schedule for each time period – month/week/day – which allocates time periods for specific types of tasks. Ex: travel to customers, return/place phone calls; do quiet work, organize paperwork, read.
Tool – Time blocking chart
How to do (discipline)
The key to efficient use of time is planning
Work from lists & mark the items for priority (a,b,c) –
Tool – Daily, Weekly lists
Do it in advance — Friday night or weekend for next week; the night before, for the next day, rather than the morning of.
Gather your materials in advance, so can “hit the ground running”
Put as much on your list as you can, momentum gained as you check off
When large projects, break them into small steps so you can see progress.
Each major project should be planned out over time periods – with other activities interspersed
HINTS for SUCCESS
Incremental progress is key. So for projects, “divide to multiply”.
Start now, step by step.
Do the toughest things first, stops procrastination you’ll feel great… therefore…you’ll be inspired to do everything else required for the day
Include scheduled time in your plan to oversee/ train/ obtain & review reports on the work you have delegated.
Do not slip into the habit of doing it.
If you schedule on importance not urgency –the urgent will almost never occur!