Manage Your Time or It Will Manage You

Manage Your Time or It Will Manage You  Find out more at

Accept – you will never be able to do everything you want… because there is just too much to do.

Purpose – the driving force behind managing your time is to accomplish your ultimate goal/s.

FOUR SKILLS  required to use your time wisely
Analysis, Planning, Delegation, Self management

THE PROCESS  for success

What to do

Spend your time doing what is key to the success of your business

Work on tasks that can only be done effectively by you. (4 “D’s” — Do it…. Delegate it….Defer it….or Dump it)

When to do

Plan your time/ organise your work schedule so that you are never working the issues that fall into the two “Not Important” categories.

How to do (organize)

Create a “template” schedule for each time period – month/week/day – which allocates time periods for specific types of tasks.  Ex: travel to customers, return/place phone calls; do quiet work, organize paperwork, read.

Tool – Time blocking chart

How to do (discipline)

The key to efficient use of time is planning

Work from lists & mark the items for priority (a,b,c) –

Tool – Daily, Weekly lists


For efficiency

Do it in advance — Friday night or weekend for next week; the night before, for the next day, rather than the morning of.

Gather your materials in advance, so can “hit the ground running”

For motivation

Put as much on your list as you can, momentum gained as you check off

When large projects, break them into small steps so you can see progress.

For effectiveness

Each major project should be planned out over time periods – with other activities interspersed


Incremental progress is key. So for projects, “divide to multiply”.

Start now, step by step.

Do the toughest things first, stops procrastination you’ll feel great… therefore…you’ll be inspired to do everything else required for the day


Include scheduled time in your plan to oversee/ train/ obtain & review reports on the work you have delegated.

Do not slip into the habit of doing it.

If you schedule on importance not urgency –the urgent will almost never occur!

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